WEEHAWKEN POST NO. 18 AMERICAN LEGION, INC.

HALL RENTAL TERMS AND CONDITIONS

IMPORTANT: Acknowledgment of these terms and conditions is required to complete the booking and constitutes a binding contract (the "Agreement") between the Lessee (Renter) and the WEEHAWKEN POST NO. 18 AMERICAN LEGION, INC. (Lessor).

 

1. Parties and Facility

• Lessor: WEEHAWKEN POST NO. 18 AMERICAN LEGION, INC. ("Post 18")

• Lessee: The individual renting the facility. Lessee must be 21 years of age or older and must be present at all times during the event.

• Facility: The Post 18 Hall located at 10-49th St, Weehawken, NJ 07086. Rental is limited to the main room, restrooms, and front lawn. The Veterans’ Lounge/Social Quarters and Veterans Park are not included.

• Maximum Capacity: 80 participants.

 

2. Rental Fees and Payment

Fee Item	Amount	Notes
Booking Retainer	$350.00	Required to reserve the date. This is non-refundable and is applied toward the total rental rate.
Standard Rental Rate	$775.00	Applies to Non-Members.
Discounted Rental Rate	$675.00	Applies to First Responders and Non-Member Veterans. Requires upload of valid identification/proof of status at the time of booking.
Member Rental Rate	$575.00	Applies to Post 18 Members (Legionnaire, Sons of the Legion, Legion Rider, Auxiliary).
Security Deposit	$250.00	Separate from the Booking Retainer.
Cleaning Fee	$150.00	Flat fee, automatically deducted from the Security Deposit unless the Renter performs all required cleaning.

 

• Full Payment: The total rental fee must be paid in full at least 7 days before the event date.

• Security Deposit Handling: The preferred method is a credit card authorization hold ($250) placed via the Point of Sale system on the day of the rental. The hold is released on the day of the rental after satisfactory cleaning and inspection.

• Accepted Payment Methods (Fees): Credit Card, Contactless Payments (e.g., Apple Pay, Google Pay), Cash App, Cash, Money Orders, and Cashier's Checks. Personal checks are not accepted.

• Deposit Forfeiture: The deposit will be forfeited for incomplete cleaning, property damage, failure to adhere to all rules, or if items are left behind.

 

3. Event Time and Extra Hours

• Standard Rental Period: 6-hour increment, which includes set-up and clean-up time.

• Time Limit: Events must conclude no later than 1:00 AM.

• Extra Time: Additional hours may be purchased at the set hourly rate via cash or credit through the Point of Sale system on the day of the event:

  • Extra Decorating Time: [$35.00/hour]

  • Extra Party Time: [$100.00/hour]

 

4. Cancellation and Refund Policy

• Cancellation 30 days or more prior: The Booking Retainer is non-refundable.

• Cancellation within 30 days: The Booking Retainer is non-refundable.

• Cancellation within 7 days: Full payment is required. A refund will only be issued if Post 18 is able to rebook the Hall for the same date at an equal or higher rental rate, as required by New Jersey law ("best effort"). If re-rented at a lower rate, the difference will be refunded.

 

5. Cleaning and Condition Requirements

• Condition: Lessee must leave the Hall in the same condition as received.

• Verification: A check-in/check-out form will be used by the event supervisor to verify the Hall’s condition and cleanliness.

• Requirements:

  • Garbage must be sealed in bags and removed to the entrance area.

  • Recyclable items must be separated into appropriate containers.

  • Tables and chairs must be wiped down, and chairs folded and placed on tables.

  • The floor must be swept.

• Cleaning Fee Waiver: The $100 Cleaning Fee will be refunded only if all cleaning requirements are met.

• Damage: Lessee is responsible for all damages exceeding the $250 Security Deposit. Failure to cover damages may result in legal action and ineligibility for future rentals.

 

6. Conduct and Rules of the Facility

• Prohibited Items/Activities:

  • No cooking is permitted.

  • No open flames (except cake candles).

  • No fog, smoke, snow, sprinkle, confetti machines, confetti, or glitter of any type.

  • No loitering on the property.

  • No cover charge or entry fee may be charged by the Lessee or guests.

  • All weapons/firearms are prohibited on the property.

  • Do NOT touch or decorate the Missing Soldier Table.

• Decorating: Only blue painter's tape, clear scotch wall tape, or Command strips may be used to affix decorations. Decorations must not be taped, nailed, or affixed to the walls, doors, or ceiling. All decorations must be removed after the event.

• Restricted Access: The Kitchen, Veterans Quarters, and Bar Service area are off-limits to all guests unless authorized by Post 18 staff.

• Indemnity: Lessee is responsible for the behavior and actions of all visitors/guests on the property. Post 18 retains the right to monitor and enforce all rules and may immediately terminate the event without refund for non-compliance.

 

7. Bar Services (Alcohol)

• Control: Post 18 provides and controls all bar services. No one else is permitted behind the bar.

• Alcohol Policy: All alcoholic beverages must be purchased through Post 18. No carry-ins are allowed.

• Bar Tab Minimum: If a bartender is requested, a minimum bar tab of $250.00 is required. Any difference between consumption and the minimum will be deducted from the Security Deposit.

• Cash Bar: Guests pay individually.

• Open Bar: The Open Bar option is NOT available.

• Legal Compliance: All local and state (ABC) laws must be followed. No alcohol consumption is permitted outside the building. No alcohol sales or service is permitted by the Lessee. Underage drinking or consumption by intoxicated individuals is not permitted. Violations will result in immediate termination of the contract without refund.

 

8. Legal Disclaimer and Indemnification

The Lessee agrees to indemnify, defend, and hold harmless the American Legion Post 18, its officers, members, volunteers, and affiliates, as well as the Town of Weehawken, its departments, employees, agents, and representatives from and against any and all claims, liabilities, damages, losses, costs, expenses, or causes of action arising out of or in connection with the use of the facility by the Lessee and their guests.

This includes, but is not limited to, claims for personal injury, property damage, theft, or any violation of federal, state, or local laws. The Lessee acknowledges they assume all risks related to the event and agree that Post 18 shall not be held responsible or liable for any incident, injury, or loss occurring on or near the premises during the rental period.